Administration Assistant

Big Chief Hire is a leading specialist in civil construction and machinery hire, operating across SA, VIC, QLD and NSW. We support major projects nationwide with reliable equipment, exceptional service, and a people-first approach.

About the Role

As an Administration Assistant, reporting to the National Transport Manager, you'll be the heartbeat of our Heavy Haulage operations—bringing strong document control, assist with managing scheduling, and help to ensure equipment is delivered on time and ready for action. You’ll maximise every efficiency opportunity through your day-to-day interactions and keep operations running smoothly.

Key Responsibilities

• Manage the document control of end-to-end deliveries including bookings, assisting scheduling, dispatch and returns.
• Assist with coordinating transport, delivery and collection of machinery and vehicles.
• Maintain accurate records of all equipment — in branch, on route, or in service/repair.
• Monitor and manage excel spreadsheets, System logs, and related documentation.

About You

You’re someone who thrives in a fast-paced environment and enjoys being a pivotal team member. You bring:

• Previous experience in truck or machinery transport operations (Advantageous).
• Strong multitasking and time-management skills.
• Excellent written and verbal communication — confident, clear and solution-focused.
• High attention to detail with strong accuracy in documentation
• Experience with Microsoft suite (Word, Excel etc)
• A proactive mindset and strong problem-solving ability.

About Us

Big Chief Hire (BCH), a proud member of the Northeast Auto Group, is your go-to supplier for truck and heavy machinery hire across Australia. We offer an extensive range of hire equipment, from earth movers to trucks, tailored to meet your specific requirements. Whether you need wet hire, which includes skilled operators, or dry hire, where you take the reins

Established in 1978, the Northeast Auto Group is a national award-winning automotive retail and service organisation employing 600 people in SA, VIC, QLD, NSW and NT.

We deliver a complete customer experience through multiple business units to provide the highest quality of service and innovative solutions. Our group of companies include BCH, Light and Heavy vehicle dealerships, Engineering and Manufacturing division, Agricultural and Construction Equipment Solutions partnering with renowned and reputable OEM brands across the nation.

We are a high-performance business. Our success is built on hard work and skilfulness. We employ the best, and we invest in our people to make sure their knowledge is second-to-none. We go the extra mile, and we will always deliver.

Ready to make the move?

Accelerate your career and apply now

*Please note that as part of the recruitment process you may be requested to undergo various pre-employment checks, such as a Right to Work in Australia Check, National Criminal Police Check or a Pre-Employment Medical and random drug and alcohol testing throughout employment.

Northeast Auto Group is an Equal Opportunity Employer and welcomes applications from a diverse range of backgrounds to apply for our positions. Northeast Auto Group is committed to creating an inclusive work environment for all employees.

Respectfully, no agencies please.

Apply now

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