Administrator

Become part of a team that takes pride in keeping operations running smoothly, values clear communication and organisation, and brings passion and professionalism to every task.

If you’re looking for meaningful work, solid support, and a company that truly appreciates your admin skills — this is the opportunity you don’t want to miss!

What you will do:

• Contract Management – Support the preparation and administration of rental contracts, ensuring accuracy and compliance with company policies.
• Documentation & Records – Maintain well-organized and up-to-date records of equipment rentals, contracts, and client details.
• Customer Relations – Liaise with clients to understand their rental needs, provide accurate information, and ensure a seamless hiring process.
• Frontline Communication – Manage incoming calls and direct them to the appropriate team members.
• Billing & Invoicing – Generate invoices, track payments, and assist in resolving billing queries.
• Inventory Coordination – Work with the hire controller and operations team to monitor equipment availability and scheduling.
• Problem Solving – Respond promptly to any rental-related issues, ensuring customer satisfaction is maintained.
• Workshop Support – Assist in creating repair orders (ROs) and invoicing job cards for the workshop team.
• Service Documentation – Scan and file service maintenance documents on the shared drive for accurate record-keeping.

What you will bring:

• Administrative Expertise – Proven experience in administrative roles, ideally within the equipment hire or related industry
• Strong Organisational Skills – Ability to manage multiple tasks with accuracy, efficiency, and attention to detail.
• Excellent Communication – Clear and professional written and verbal communication skills to engage effectively with clients and colleagues.
• Customer Focused – A proactive, client-centred approach to handling inquiries and fostering positive relationships.
• Tech Savvy – Confident using the Microsoft Office Suite; experience with rental management software highly regarded.

What We Offer: 

• Top industry rates – we pay what you're worth
• Variety in your workday – no two days are the same!
• Job stability with a well-established, reputable company.
• Career development opportunities in a growing organisation.
• Family-owned business that values safety, support, and inclusivity.

About Us:

Big Chief Hire, a proud member of the Northeast Auto Group, is your go-to supplier for truck and heavy machinery hire across Australia. We offer an extensive range of hire equipment, from earth movers to trucks, tailored to meet your specific requirements. 

Established in 1978, the Northeast Auto Group is a national award-winning automotive retail and service organisation employing 630 people in SA, VIC, QLD, NSW and NT.

We deliver a complete customer experience through multiple business units to provide the highest quality of service and innovative solutions. Our group of companies include Light and Heavy vehicle dealerships, Engineering and Manufacturing division, Agricultural and Construction Equipment Solutions partnering with renowned and reputable OEM brands across the nation.

We are a high-performance business. Our success is built on hard work and skilfulness. We employ the best, and we invest in our people to make sure their knowledge is second-to-none. We go the extra mile, and we will always deliver.

Ready to make the move?

Accelerate your career and apply now.

Need more info before you apply?

Feel free to call or text Leigh Rolton on 0429 463 390 or email leigh.rolton@northeastauto.com.au – happy to chat!

*Please note that as part of the recruitment process you may be requested to undergo various pre-employment checks, such as a Right to Work in Australia Check, National Criminal Police Check or a Pre-Employment Medical and random drug and alcohol testing throughout employment.

Northeast Auto Group is an Equal Opportunity Employer and welcomes applications from a diverse range of backgrounds to apply for our positions. Northeast Auto Group is committed to creating an inclusive work environment for all employees.

Respectfully, no agencies please.